Privacy Policy & Personal Data Protection Charter

1. Identity of the Data Controller

Within the meaning of Regulation (EU) 2016/679 of April 27, 2016 (General Data Protection Regulation — GDPR) and the amended French Act n° 78-17 of January 6, 1978 (Loi Informatique et Libertés), the data controller responsible for processing personal information submitted via this portal is:

ASSOCIATION VIVRE JEUNE A JAUSIERS (100% Non-Profit Association loi 1901)
RNA: W041000115 · SIREN: 430114058
Registered Office: Maison des Associations, 7 Montée du Chastel, 04850 Jausiers, France
Data Protection Contact (General Secretary): Julien-Pierre Lombard — [email protected] / +33 4 48 62 73 42.

2. Categories of Data Collected & Strict Minimization

Browsing all informational pages of this website requires zero registration and zero personal disclosure. Personal data is collected solely when you voluntarily submit an inquiry through our General Contact Form or our Civic Volunteer Intake Form:

• Contact Inquiries: Full name, email address, optional telephone number, inquiry category, and the text of your message.
• Volunteer Orientation Inquiries: Full name, email address, optional telephone number, availability window, preferred civic workshop area, and introductory notes.
• Zero Financial or Payment Data: Because ASSOCIATION VIVRE JEUNE A JAUSIERS accepts zero online donations and sells zero commercial goods or services, this website never requests, processes, or stores credit-card numbers, IBAN details, or payment credentials. All membership fees and dues are fully reinvested in the association's public interest missions. Statutory membership enrollments are handled exclusively in person at 7 Montée du Chastel.

3. Lawful Basis & Public-Interest Purposes of Processing

Every processing operation rests on explicit user consent (GDPR Article 6.1.a) and legitimate non-profit associative administration (GDPR Article 6.1.f) exclusively to:

1. Respond personally to family questions regarding extracurricular schedules, age cohorts (4–18), and accessibility accommodations in Jausiers;
2. Coordinate orientation meetings and statutory child-safeguarding checks for prospective unpaid civic volunteers;
3. Facilitate institutional communication with municipal services, schools, and departmental youth partners in Alpes-de-Haute-Provence.

4. Special Protections for Minors Aged 4 to 18

Because our day-to-day public mission serves children and adolescents aged 4 to 18, we enforce heightened confidentiality rules. Online forms are intended for parents, legal guardians, adult partners, or older adolescents requesting schedule information. Formal youth enrollment files—including emergency parental phone numbers, vaccination compliance, dietary/allergy individualized welcome protocols (PAI), and image-release choices—are never transmitted over public web forms; they are maintained in locked physical cabinets and encrypted local associative registers accessible strictly to our President, General Secretary, and certified pedagogical director.

5. Recipients, Retention Periods & Cookie-Free Neutrality

Zero Third-Party Sharing: Personal inquiries are read solely by authorized Secretariat officers and salaried pedagogical coordinators of ASSOCIATION VIVRE JEUNE A JAUSIERS. We never transfer, sell, or share contact lists with advertisers, brokers, or commercial entities.

Retention Schedule: General contact messages are purged within 12 months after final resolution. Uncompleted volunteer inquiries are deleted after 12 months, whereas active member and volunteer statutory registers are retained solely for the duration of active involvement plus applicable French associative insurance limitation periods.

Zero Advertising Cookies: This portal deploys zero third-party advertising trackers, zero behavioral profiling pixels, and zero cross-site marketing cookies.

6. Exercising Your GDPR & CNIL Rights

You hold permanent rights of access, rectification, erasure (“right to be forgotten”), restriction, objection, and consent withdrawal regarding your personal data. To exercise any right free of charge, contact our Secretariat via our Contact page, email [email protected], or write by post to ASSOCIATION VIVRE JEUNE A JAUSIERS — Data Protection, Maison des Associations, 7 Montée du Chastel, 04850 Jausiers. We respond within 30 calendar days. Should you ever consider your rights insufficiently respected, you may lodge a complaint with the French supervisory authority, the Commission Nationale de l’Informatique et des Libertés (CNIL), 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07 (www.cnil.fr).

7. Summary Register of Processing Activities (GDPR Article 30)

To make our data stewardship effortless to verify for parents and citizens in Jausiers, the table below summarizes our complete register of digital and administrative data processing:

8. Technical & Organizational Security Measures

In compliance with GDPR Article 32, ASSOCIATION VIVRE JEUNE A JAUSIERS enforces strict physical and digital safeguards proportional to associative operations: HTTPS/TLS transport encryption on web submissions, server-side input sanitization against injection vulnerabilities, role-restricted access limited to elected Executive Board officers and our Lead Pedagogical Coordinator, zero cloud-spreadsheet sharing on consumer advertising platforms, and locked steel filing cabinets inside our administrative office at 7 Montée du Chastel for physical parental authorization and health-accommodation sheets.

9. Zero International Data Transfers Outside the European Economic Area

All web hosting and associative email mailboxes for vivrejeune.org are operated on sovereign servers physically located in France within the European Economic Area (EEA). Should you interact with the optional embedded street-location map on our Contact page, standard map-tile requests are governed by browser lazy-loading and strict referrer-minimization policies; families who prefer not to load third-party map tiles may always rely on the full written pedestrian directions printed directly above the map.

10. Updates to This Charter

This Privacy Policy is reviewed annually prior to the spring General Assembly of ASSOCIATION VIVRE JEUNE A JAUSIERS (RNA W041000115 · SIREN 430114058) to reflect any updates in French CNIL guidance for Law 1901 non-profit youth organizations. Last statutory verification: Autumn 2026.

11. Educating Young Citizens About Their Own Digital Privacy Rights

In accordance with Article 45 of the French Data Protection Act regarding minors’ digital rights and our own civic-education mission in Jausiers, our facilitators actively explain privacy rights in clear, age-appropriate language to teenagers aged 13 to 18 attending our Espace Jeunes workshops. Both parents and young participants may at any moment inspect, correct, or withdraw image-permission or inquiry records without affecting a child’s welcome in any association activity—reinforcing our commitment to respectful, non-commercial public service.